| Monthly Meeting Minutes
February 17th, 2014
13 Members in attendance, 6-8” of snow fell earlier in the day.
President George Phariss brought the meeting to order at 8:18PM. No new guests or visitors were present.
Victor noted that there is still a need for help manning the welcome desk for customers on Sunday. A sign-up sheet was passed around.
Annual Business Meeting
2013 Summary - George Phariss noted that there were a number of successes in 2013 and a few goals still in progress. Membership level was maintained and participation increased. We are still looking for a person to handle parts sales through eBay. We increased social networking use and functionality by adding a Facebook coordinator to extended staff and the Secretary sends out more e-mail blasts of upcoming events. One of our major goals for 2014 is to get "observer" members to be more involved.
Membership - Victor L’Heureux presented the report prepared by Dave Novak. Membership has been relatively stable for the past six years, hovering around 300 members annually. The current renewals to-date for 2014, is 144 members. This is slightly less than previous year’s renewal progress (177).
Regalia—George Phariss – the club has sold off most of the previous inventory and added some new inventory to sell at Club meetings and events. Current inventory is very low except for the new badges and license plate frames. We will continue to monitor on-line store sales to determine what club members would want and make these items available to sell at meetings and events.
Library - Bill Mennell - For calendar year 2013, we stayed under budget, spending $148.81. We added nine books and one DVD. I am again soliciting suggestions for new materials from the members for the current year.
Website - Barney Gaylord - On average we have been getting about 650 web visitors per day and have served up two million page views for the year. Most visited pages were Tech Tips, Classifieds, and Photos of past events, in that order.
Web crawlers and spiders continue to do us justice with indexing our web pages. Type “MG Club” in a search engine and our web site shows up very near top of the first page of search results. It seems like we turn up better in the search engines every year. Various derivatives of Google search engines and translators have brought us visitors more than 3,000 times in the past year.
Overall: The web sites on our club server have attracted over 1.2 million visitors for 5.4 million page views in 2013.
Driving Events – George Phariss for Reinout Vogt- The combined calendar had 25 events, 7 more than in 2012: 5 rallies, 8 tours, 5 auto crosses, and 6 other events. Club members also sponsored and participated in 2 endurance rallies and several conventions. Total of 98 member teams participated, 10 more than in 2012: 64 CMGC teams, 22 VMGCC teams and 12 teams that are affiliated with both clubs. The 19 remaining events saw a total of 296 entries, an average of 15.5 per event, which is 3 entries per event higher than in 2012 (12.5 average). This is increase is most likely due to cross-participation between events.
In 2014 we will continue to combine Driving Events of the Vintage MG Car Club of Chicago and the Chicagoland MG Club. We will bring back the Lucas Memorial Night Rally.
Driveline - Victor L’Heureux - The CMGC Driveline was successfully published and distributed to over 300 members and other MG car clubs on a monthly basis. The average publication contains 16 pages of club activities and articles. The August, September and October editions had to be expanded to 20 pages accommodate all the articles. Discussions on increasing revenue to offset the Increased printing and postage costs.
Treasurer Report—Ralph Arata - In 2013 the club undertook discussions concerning increasing club income to meet increased club expenses. This discussion was prompted by a slow but gradual reduction of the club’s checking account balance. The 2014 Budget reflects an almost breakeven income to expense to better manage cash outflow.
Current Statement of Account
JP Morgan Chase Bank as of February 16, 2014:
| ||Checking Account - ||$ 7,322.82|
| ||Savings Account - ||$ 10,322.14|
| ||Total - ||$ 17,644.96|
Major Sources of Income & Expense - Net Income is derived principally from membership dues and the Club’s annual Swap Meet; $7,400 and $3,500 respectively. The Major Net Expenses were the Driveline, Driving Events and the Club storage locker; $7,400, $1,000 and $1,020 respectively.
2013 Budget & Profit-Loss Statement — In 2013 the club undertook discussions concerning increasing club income to meet increased club expenses. This discussion was prompted by a slow but gradual reduction of the club’s checking account balance. The 2014 Budget reflects an almost breakeven income to expense to better manage cash outflow.
Summary: The club is looking at expansion of Driveline advertising, reinstating a minimum per car fee for certain driving events and regalia income as options to increase revenues. The club is not considering increasing the annual membership fee at this time.
Victor L’Heureux for David Novak
Chicagoland MG Club Secretary.